Privacy Policy

1. Introduction

At Chambers Company Formation, we are committed to safeguarding the privacy of our clients, employees, and all individuals who interact with us. We understand the importance of non-public personal data and ensure that all processing activities comply with the General Data Protection Regulation (GDPR) – Regulation (EU) 2016/679 of the European Parliament and Council (27 April 2016) and other applicable laws.

This Privacy Policy outlines how we collect, use, store, and protect your personal data when you interact with us, whether through our website, legal services, or other means of communication.

2. Who We Are

Chambers Company Formation is a Cyprus-based law firm offering legal, tax, corporate, and business consultancy services both locally and internationally.

We adhere to strict data protection safeguards in compliance with EU law to ensure the confidentiality and security of all personal data we collect and process.

3. What Data We Collect & How We Use It

We collect and process personal data based on the specific purpose of engagement. The categories of data we process include:

3.1 Visitors to Our Website

When you visit our website, we collect:

Standard internet log information (IP address, browser type, time zone).
Visitor behaviour patterns through cookies (see our Cookies Policy for details).

Purpose:

Improve user experience and website functionality.
Conduct market research and data analytics.
Ensure compliance with legal obligations.

3.2 People Who Request Updates & Newsletters

When you subscribe to our updates, we collect:

Your name and contact details.
Your preferences regarding legal topics and services.
Records of our communications with you.

Purpose:

To send you newsletters and legal updates.
To personalise content based on your preferences.
For internal administration, analytics, and service improvement.

3.3 People Who Submit Online Inquiries

When you submit a request for information through our website, we collect:

The information you provide in the online form.
Your IP address, browser details, and access time.
Any additional correspondence we may have with you.

Purpose:

To respond to your inquiries.
To comply with regulatory requirements, including anti-money laundering (AML) obligations.
To improve customer service.

3.4 Clients Who Engage Our Services

When you become a client, we collect:

Your identification details (passport/ID, address, contact details).
Financial and tax-related information.
Any additional documents necessary for compliance with legal and AML regulations.

Purpose:

To provide legal and consultancy services.
To fulfill contractual and legal obligations.
To comply with AML and Know Your Client (KYC) regulations.

If you do not provide the necessary information, we may be unable to offer our services.

3.5 Job Applicants

When you apply for a job with us, we collect:

Your CV, employment history, education details.
References and contact details.
Interview responses and assessment results.

Purpose:

To assess your suitability for employment.
To contact you regarding job opportunities.
To comply with employment and legal requirements.

If you accept a job offer, we may collect additional information such as police conduct certificates or medical records(where legally required).

3.6 Suppliers & Business Partners

We collect personal data from collaborators and suppliers as required by statutory obligations.

Purpose:

To manage business relationships.
To comply with regulatory and AML obligations.
For financial and administrative record-keeping.

If you fail to provide required data, we may be unable to engage in business with you.

4. Legal Basis for Processing

We process your data based on:

Performance of a contract – When providing legal services or employment.
Legal compliance – AML, tax, and regulatory requirements.
Legitimate interest – Protecting our rights and business interests.
Consent – For sending newsletters and promotional communications.

5. Disclosure of Personal Data

We may share your data:

With third-party service providers for the purpose of performing our services (e.g., legal, tax, and compliance professionals).
With governmental or regulatory bodies as required by law.
In cases of mergers or acquisitions, where your data may be transferred to new business owners.
To protect our legal rights, such as in legal disputes or enforcement of contractual terms.

6. Data Transfers Outside the EU/EEA

If we transfer your data to non-EU countries:

We ensure that appropriate safeguards, such as EU Standard Contractual Clauses, are in place.
We take measures to ensure that your data is processed securely and in compliance with GDPR.

For further details, contact info@company.com.cy.

7. Data Retention

We retain your personal data only for as long as necessary to fulfill statutory, contractual, or business purposes.

Client records: Retained for statutory compliance and legal obligations.
Marketing subscriptions: Retained until you opt out.
Job applications: Retained for up to 12 months, unless consent for longer retention is provided.

Upon expiry of the retention period, data is securely deleted or destroyed.

8. Data Security Measures

We implement robust safeguards to protect your data, including:

Encryption and access controls for data storage.
Secure transmission of sensitive information.
Regular security assessments to mitigate risks.

However, while we strive to protect your data, no transmission over the internet is 100% secure.

9. Your Rights Under GDPR

You have the right to:
✔ Access your data – Request details of the personal data we hold on you.
✔ Rectify inaccuracies – Request corrections to any inaccurate or incomplete data.
✔ Request erasure – Ask us to delete your personal data (subject to legal obligations).
✔ Restrict processing – Limit the way we process your data.
✔ Object to processing – Particularly for marketing purposes.
✔ Data portability – Request a copy of your data in a structured format.
✔ Withdraw consent – Where processing is based on consent.
✔ Lodge a complaint – With the Cyprus Data Protection Authority if you believe your rights are violated.

To exercise your rights, contact info@company.com.cy.

10. Cookies & Third-Party Services

Our website uses cookies for analytics, user experience, and security.
We use Google Analytics and reCAPTCHA for site monitoring.
External third-party links may be present on our site—ensure you read their privacy policies before use.

For more details, review our Cookies Policy.

11. Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in regulations or business practices.

Any significant changes will be communicated via email or website notification.
Your continued use of our services after updates constitutes acceptance of the revised policy.

Last updated: [Insert Date]

12. Contact Us

If you have any questions or wish to exercise your rights, contact us:

📧 Email: info@company.com.cy
📞 Phone: +357 250 250 36
💬 WhatsApp: +357 99649964
📲 Telegram: @chamberslaw